Food and Beverage Sampling Form
Legends Global has the exclusive food, beverage, and alcohol distribution rights on the Wilmington Convention Center’s property. Exhibitors and sponsoring organizations may distribute SAMPLE food and/or non-alcoholic beverage products with prior written authorization ONLY. Requests must be submitted a minimum of 4 weeks in advance.
NOTE: All vendors MUST receive prior approval and confirmation by the Food & Beverage Director. At the discretion of the Wilmington Convention Center, exhibitors who do not comply will be asked to remove items from the facility or be subject to fees and/or commissions.
GENERAL CONDITIONS AND SPECIAL REQUIREMENTS
❖ An exhibitor and/or associate member must occupy approved booths at all times
❖ Items dispensed are limited to products manufactured, processed, or distributed by exhibiting firm, and must be directly related to participation in event
❖ Food and/or beverage items used as traffic promoters (i.e., popcorn, coffee, bar services, etc.) must be purchased from the Wilmington Convention Center’s catering department
❖ Food items must be administered and limited to “sampling” or “bite” size portions (1 ounce or less)
❖ Beverage items must be distributed in containers no greater than 3 ounces, and no more than 2 ounces of product may be distributed per container
❖ Restrooms, concession stands, and/or facility kitchens may not be used as clean up areas
❖ There is no space for storage, and/or preparation of product at Wilmington Convention Center
❖ Costs associated with the disposal of trash, waste, etc. from exhibitor sampling area are the responsibility of the Licensee/Exhibitor
❖ Exhibitors are not allowed to sell any food and beverage products for consumption at any time during the event
❖ Cooking of any food items (including but not limited to grilling, frying, baking, or sauteing) is not permitted anywhere on Wilmington Convention Center property
The applicant named below acknowledges they have sole responsibility for use, service, and disposal of such items in compliance with all applicable laws. State law prohibits the sampling and distribution of alcoholic beverages. Accordingly, the applicant agrees to indemnify and forever hold harmless Legends Global, Wilmington Convention Center, the City of Wilmington and its agents from all liability, damages, losses, costs, or expenses resulting directly or indirectly from their use, distribution, or other dispensed food and/or beverage items.